Privacy Cases in IMS

OSHA requires that you protect employee data and Personal Identifiable Information (PII) about an injured employee when their injuries are privacy cases. This topic provides the details on fields hidden in order to protect injured employees' PII.

Note: All sharps and BFE injuries are marked as privacy cases.
The system hides the following information about an injured employee when the injury is marked as a privacy case if the viewer does not have the appropriate permissions:
  • employee's name
  • employee code
  • job title
  • hire date
  • birth date
  • gender
  • address

The free-text description field on injury-related News Feed submissions are also hidden.

A Lock icon displays on several screens to show that the record is privacy case.

The icon displays on the screens, records, and reports below.
  • News Feed
  • Event record (Forms and Losses tabs)
  • Injuries Listing
  • Injury Trends Details report
  • Employee on LWD report
  • Injuries Accruing Lost or Restricted Work Days report